When the meeting ends, the minutes already exist.
Minutes are the substrate of corporate governance — and the most rewritten document in any organization. Axowl runs the meeting item by item: the chair takes up each item, directors cast their own vote with a personal seal, and discussion and audio attach to the item itself. Close the meeting and those records compose into the minutes, filed in place.
Recommended tier: T1 Standard
Category: Business Workflow
What Smart Minutes does
The agenda item is the unit
Each item carries a pre-meeting memo, is taken up by the chair, holds its own discussion, and keeps its own audio. Voting never opens on an item that has not been taken up — enforced on the server, not just the screen.
One director, one vote — sealed
Board resolutions count people, not shares. Each director presses their own vote and confirms it with a personal seal bound to that meeting, item, and choice. There is no path for voting on someone else's behalf.
Abstention is its own value
A director present is deemed to have assented unless dissent or abstention is recorded. So abstain is a distinct choice, not a gap — and the tally shows who has not voted yet.
Quorum and outcome, per item
Carried, not carried, no quorum, or not voted — decided item by item. No quorum reads differently from not carried: the resolution never became capable of being taken, rather than being voted down.
Audio per agenda item
In-person audio is kept against the item it belongs to. One long file cannot answer "what was said on item 3."
A folder per meeting — participants only
Every meeting gets its own folder in Files, holding the minutes and the recordings. Organization-wide file permission is not enough: if you were not a participant, it appears in neither the listing nor a download.
Architecture in one paragraph
Write several agenda items when you create the meeting. During the meeting the chair takes up one item at a time, and voting opens only on an item that has been taken up. Each director presses assent, abstain, or dissent themselves and confirms with a personal seal — bound to that meeting, that item, and that choice, so it cannot be reused elsewhere. On close, each item is recorded as carried, not carried, no quorum, or not voted, and the discussion and vote results compose into one set of minutes saved to the meeting's folder.
Three concrete deployments
Board meetings & corporate governance
Resolutions, votes, and minutes sealed by every director. Survives any later dispute about what was decided.
Customer commercial calls
Sealed transcript of pricing and scope discussions; resolves "we didn't agree to that" disputes in days, not months.
Internal performance reviews
Sealed record of feedback and goals; protects both reviewer and reviewee in any later dispute.
T1 Standard
Smart Minutes runs as an add-on at the Standard tier; sealing leverages the underlying chain.
Versus what's deployed today
Today — Zoom recording + Notion notes
Recording can be edited; notes are unilaterally written by one party. Nothing is sealed.
With DPSM — Smart Minutes
Co-signed sealed record. Every attendee acknowledged it. Disputes resolved by chain.